Attention: All Associates

From the 10/25 E-Hour, Essex has implemented a Vendor Code of Conduct as part of our commitment to conduct all business with integrity.  Details of this new policy are below.

What is the Vendor Code of Conduct?
The Vendor Code of Conduct is a policy document that establishes standards of business practice for all Essex Vendors.  Essex expects its Vendors to share its commitment to achieving high standards of conduct and integrity in all business dealings.

What is the purpose of the Vendor Code of Conduct?

• The purpose is to ensure that the responsibility to follow Essex policies is no longer solely on Essex and its employees, but is also shared with its Vendors. 
• In the event that a conflict of interest arises, Essex Vendors will now be contractually bound to adhere to Essex’s policies as set forth in the Vendor Code of Conduct. 

What is important to know about the Vendor Code of Conduct?

• Discusses permissible gifts and event sponsorship.
  • Please seek guidance from your DM regarding solicitation or receipt of any Vendor contributions.
•  Prohibits bribes, kickbacks, and conflicts of interests with associates
• Governs various other aspects of the Vendor’s relationship with Essex

What happens next?

• The Vendor Code of Conduct has been deployed in our new Vendor packet and is now a required document that all new Vendors must sign before performing any work for Essex. 
• The Legal department will distribute the Vendor Code of Conduct to all existing Vendors and require that it be signed and returned by January 1, 2018. 
• If a Vendor fails to return a signed copy of the Vendor Code of Conduct by January 1, 2018, the Vendor will not be permitted to perform work for Essex until the policy is signed and returned.
• If a Vendor does not adhere to the Vendor Code of Conduct, they will be disqualified from performing work for Essex.

Are there any action items for on-site teams?
There are no action items required of on-site teams. We just want to keep you informed, especially in case on-site Vendors inquire about this new policy.

Questions?
If you have any questions about this policy, please contact mreinert@essex.com.