New Hire: Corporate

Workflow

PLEASE NOTE THE FOLLOWING PRIOR TO BEGINNING THE HIRING PROCESS:

  • All rehires must be approved by HR PRIOR to scheduling any interivews.
  • All Corporate positions require review and approval by HR prior to posting on the Company's website and external job boards.
  • Offers over the budgeted salary amount require HR, Department Head, and Sr. Executive approval. 
  • Unbudgeted positions require HR, Department Head and CFO approval.
  • Before granting stock, the Hiring Manager should have completed the Equity Form which will have been reviewed and approved. CEO approval is required.

New Requisitions are opened in Workday and managed through iCIMS.

PLEASE FOLLOW THESE STEPS FOR ALL CORPORATE NEW HIRES:

  1. Create Job Requisition:
    The Hiring Manager shall create a Job Requisition in Workday , completing all fields to the best of their knowledge and in as much detail as possible before submitting for review.

  2. Salary Analysis:
    Compensation then conducts the Salary Analysis in order to:
    • Confirm that the position has been budgeted.
    • Ensure Hiring Manager’s salary request is on target with market data and that market data correctly matches the position.
    • Confirm whether this is a bonus eligible position.

  3. Job Posting:
     Once Compensation has completed their analysis, the job requisition will be sent back to the Hiring Manager for a final review before it is forwarded to Recruiting to be posted.
    Once received by Recruiting, job posting will be place on company’s career page and other job boards as requested by the hiring manager.

  4. Candidate Selection:
    Resumes will be reviewed and forwarded to the Hiring Manager from Recruiting. Once the Hiring Manager interviews and identifies a candidate for hire, the Hiring Manager should inform Recruiting.

  5. Offer Request: 
    Submit the final details of the offer to recruiting including:
    Recruiting will enter approved offer details in iCIMS and provide instructions to hiring manager of Offer Approval process.  Offer will be then submitted to Department Head for final approval. Once the Offer Request is reviewed and approved by department head and Recruiting, you will be asked to verbally extend the offer to the candidate. Any deviations from the standard PTO and approved compensation will require additional review and approval by HR and Sr. Executives.
    • Candidate’s name
    • Estimated start date
    • Salary or hourly rate
    • Name of person they will report to
    • Auto allowance information, if applicable
    • Bonus Info, if applicable
    • Stock information, if applicable.
  6. Offer Letter and Background:
    Recruiting will prepare the offer letter. Unless requested otherwise, the offer letter and background check form will be sent to the candidate through our applicant tracking system, iCims. Candidates must electronically sign the offer letter and complete the background check form within 48 hours. Candidates must complete the drug test within 48 hours of submission of their background check form. *WA state DMV requires an MVR release form to be completed with a wet signature by the candidate to conduct the driving history check. This is managed by EBI our venfor.
    • It takes approximately 7-14 business days to receive the background results.  Recruiting will notify Hiring Manager of status via email

  7. Background Status: Once a candidate passes background, Recruiting will alert the Hiring Manager that the candidate passed background.
    Recruiting will inform the candidate they have passed background and provide them details regarding new hire orientation and paperwork to bring on the first day of work.

  8. IT Access, Business Equipment and Desk Space:
January 28, 2021