New Hire Documents

Most onboarding documents are now completed by the new hire in iCIMS prior to attending day 1 of Orientation.

Please use the New Hire Checklist for new hire document requirements. Submit checklist to hrsystemsupport@essex.com with any additional required forms after completion.

New Hire Checklist

Required Employment Forms
Provide the following at New Hire Orientation and submit to hrsystemsupport@essex.com after completion:

Waiver of Second Meal Period
Employee Orientation Review Of Associate Handbook Checklist

Please print the Associate Handbook for the new hires to review during orientation. The back page does not need to be collected because the acknowledgement is now electronically signed in iCIMS.

Benefits - Handouts Only

Benefits New Hire Booklet (CA) - Request from Benefits if needed.
Benefits New Hire Booklet (WA) - Request from Benefits if needed

Workday New Hire Benefits Enrollment Instructions
Short Term Disability Rate Table
EAP Flyer - Managed Health Network
2020 Annual Notices
401(k) Plan with Fidelity Investments

Brochures - Handouts Only

Disability Insurance Brochure (Spanish)
Paid Family Leave Brochure
Paid Family Leave Brochure (Spanish)
Whats all the Buzz About?
Employee Referral

Payroll - Handouts Only

Focus Card Enrollment Form
Focus Card FAQ
US Bank Debit Fee Schedule

New Hire Documents Online in Workday

These forms are now sent to the new hire prior to NHO in Workday. You do NOT need to print or collect these forms unless there is a system complication.

I-9 Form
Associate Handbook
Arbitration Agreement New Hire
CA DE-4
Essex Safety Program
Explanation of Work Comp Benefits (CA ONLY)
Medical Provider Network Implementation Notice (CA ONLY)
Recording Waiver Form
Form W-4
2020 Corporate Holiday Schedule
2020 Onsite Holiday Schedule
June 2, 2020