Attention: All Associates
 
As 2018 draws to a close, HR wants to pass along some important information to prepare you for the receipt of your 2018 W-2.
 
Review your contact information in UltiPro. Please review your last pay statement in UltiPro to confirm that we have your current address on file.  If you need to make any updates, please submit an address change in UltiPro by January 11, 2019 to ensure timely delivery of your 2018 W-2 form.
 
Receive your W-2 electronically.  All associates are encouraged to ‘Go Paperless’! All you need to do is consent to receive your W-2 electronically (instructions below). By electing to go paperless, you will not be mailed a physical W-2, and will instead access your electronic W-2 in UltiPro when it becomes available. Benefits of going paperless include:

• Environmental friendliness
• Enhanced security because only you have access to your W-2
• Quick access because your W-2 won’t get delayed or lost in the mail

Whether or not you choose the paperless option, all associates will be able to access and print their W-2 in UltiPro. You may print your W-2 anytime (even prior years' W-2s) and there’s no need to wait for us to re-print and mail you a new copy! In January 2019, we’ll notify you once your electronic Form W-2 information for tax year 2018 becomes available in UltiPro.
 
‘Go Paperless’ Instructions
 
To consent to receive your W-2 electronically, log into UltiPro and select this option anytime by following the steps below: 

1. Log into UltiPro Self-Service. Navigate using the top-left menu to Myself > Pay > W-2
2. From the “Things I Can Do” section in the upper right corner of the screen, select “Change W-2 Consent Form.”
3. From the “Form W-2 Wage and Tax Statement Consent” page, select the option to receive your Form W-2 electronically.
4. Select “Save.”
5. From the Summary page that appears, select “Submit,” and you’re done!

Questions?
If you have any questions, please contact payroll@essex.com.