Attention: All Associates

There have been some recent changes and updates to the Essex Travel and Entertainment Reimbursement Policy. Please read below to learn more about the changes.  

When and how do I need to submit documentation?
If paid using the P-Card, no receipts are required to be submitted for the following:

• Meals/taxi/Uber under $200.
• Flights and car rentals under $400.

In these cases, you are still required to retain receipts for 12 months in case of spot audits.
 
In all other cases, associates must:

• Submit and attach the proper expense documentation.
• Provide the amount of each separate expenditure with an original or scanned receipt, lodging, car rental and any miscellaneous receipts pertaining to the business expense.
• Include the dates of departure and return for each trip.
• Include the destination or location (name of city or town) of travel
• Include the business reason for the travel.
• Submit all hotel bills.

 
What type of documentation is needed?
The P-Card must be used where accepted. Essex requires travelers to provide the following documentation to substantiate all expense report forms:

• Air/Rail – original ticket receipt or e-Ticket
• Hotel – hotel invoice and/or proof of payment
• Car Rental – car rental invoice and/or proof of payment
• Personal car usage – receipt for tolls and parking and daily mileage log. Reimbursement will be for miles traveled on behalf of Essex from your normal place of business. Reimbursement amounts are subject to change.
• Meals – original receipts

Where I can find the full policy?
This policy is posted on Buzz > Human Resources > Policies/Program > Essex Travel and Entertainment Policy.  
 
Questions?
Please contact HumanResources@essex.com.